Terms and Conditions

I. ORGANISER
The Organiser of Relay Race PKO Białystok Half Marathon, hereinafter referred to as the “Relay Race”, is the Białystok Biega Foundation entered into the National Court Register under the number KRS 0000392164 with its registered office in Białystok.

II. PURPOSE

1. Promotion of running as the most basic form of movement.
2. Promotion of physical activity and healthy lifestyle.
3. Promotion of volunteering.
4.  Promotion of Białystok as a city which is friendly to runners and active people.

III. DATE AND PLACE

1.  The Half Marathon will start in Białystok on May 12, 2024 at 10:00 AM.
2. The detailed race course will be available on the bialystokpolmaraton.pl website.
3. The Organizer reserves the right to change the course due to the recommendations of public authorities or the safety of participants.
4. The start line shall be closed after about 15 minutes from the starter’s shot.
5. Course length: 21.0975 km. The course will be PZLA certified. Each relay team consists of three runners who each cover a part of the entire distance. (Runner 1: 4.6 km, Runner 2: 6 km, Runner 3: 10.5 km).

IV. TIME LIMIT

1. Participants are expected to finish the Half Marathon within net time limit of 3 hours, measured from crossing the starting line.
2. Participants remaining on course after the time limit has passed do so on their own risk and responsibility and shall observe the rules of road traffic safety and the provisions of the Civil Code. They shall not however be classified.

V. STARTING ZONES and EXCHANGE ZONES

1. First leg runners will be positioned in the designated start area alongside half marathoners.
2. Relay members may exchange only in the designated zones along the route.
3. Each person on the team can only run one part of the relay.
4. Each runner may only participate in one team.

VI. NUTRITION AND CONTROL POINTS

1. There will be four nutrition points along the Relay race course (between about 5 km, 10 km, 15 km i 19 km).
2. There will be toilets (toilet cubicles) near each nutrition point.
3. There will be additional time checkpoints along the route. Any participant found shortening the route of the race or bypassing any of the checkpoints shall be disqualified.

VII. PARTICIPATION AND REGISTRATION

1. Only individuals who are 15 or older by May 12, 2024, are allowed to participate in the Relay race.
2. The Organiser allows the start of participants on wheelchairs with direct manual drive. Only such wheelchairs will be classified. The Organiser does not allow the start of participants on wheelchairs with indirect drive (e.g. hand-bike) and rim-push type.
3. In order to participate in the Relay, it is necessary to fill in the registration form and pay the entry fee. The registration form shall be submitted in electronic form. Paying the entry fee and submitting the registration form is equivalent to accepting these Terms & Conditions.
4. The relay team is registered by its Captain who specifies the team’s name and fills out the application form.
5. The Captain registers all members (runners) of their relay team, providing all the necessary data in the application form.
6. Each runner registered by the Captain is required to confirm that they have read and accepted the regulations. The confirmation is made by means of the link provided by a registration handling organization chosen by the Organizer. Once the relay team members have been registered by the Captain, the link will be sent immediately to the e-mail addresses provided in the application form during registration. The condition for assigning the QR code and the starting number to the relay team is using the link, acknowledging the regulations, and expressing consent included in the application form by every member of the relay team.7. Online applications will be open until May 11, 2024 or until the participant limit has been reached. Registrations will also be possible at the Race Office (May 10-11), subject to availability.
7. For relays, there is a limit of 100 teams.
8. The relay Captain must be verified at the Race Office.

Race Office hours:

• May 10 (Friday) 5:00 PM – 8:00 PM
• May 11 (Saturday) 10:00 AM – 8:00 PM
• May 12 (Sunday) 7:00 AM – 9:00 AM

9. The Captain will receive race packs for the entire team, including race bibs, etc., at the Race Office.

10. In order to pick up the race pack, the Captain will have to present at the Race Office their QR code and a photo ID.
11. Race packs may be picked up by an authorized third person upon presenting the Captain’s QR code and a copy of the first page of an ID showing the participant’s name and surname (it is acceptable to present a photo on a mobile phone).
12. During the race, all participants must have their bib attached to the front of their shirts. It is prohibited to cover the bib, whether in part or in whole, or to modify it (cut, bend, etc.) and may result in disqualification.
13. It is not permitted to stay on the course of the Race without a valid bib. Persons without a valid bib will be removed from the course by the staff.
14. Along the course, the participants are prohibited from being supported by third persons riding a bike, scooter or any other vehicle, under the pain of disqualification.

VIII. FEES

1.  The participant of the race shall cover the entry fee, which may vary according to the time of payment and the selected race package.
2. The cost of the entry fee for the entire Relay depends on the payment deadline:
     • 195 PLN – if paid by January 31, 2024,
     • 210 PLN – if paid between 1 February and 31 March 2024,
     • 240 PLN – if paid between 1 April and 30 April 2024,
     • 270 PLN – if paid at the Race Office (subject to the availability)
3. Payments must be made during the registration process via secure online payments.
4. Payment may also be made directly to the Białystok Biega Foundation’s bank account: 15 1140 2017 0000 4702 1304 3240. In case of a direct bank transfer, it is necessary to include in payment description the participant’s name, surname together with the note “Relay race”, followed by an e-mail sent to zapisy@bialystokbiega.pl. A registration code will be sent by e-mail.
5. The entry fee is non-refundable.
6. Changes of runners in the team are possible, which are made only by the Captain. It is possible to change the order of players as well as to change a particular player in the team.
7. Any changes will be made to the team after the Relay start packets are collected.

IX. HEALTH DECLARATIONS

1. Participants declare they have read and fully accepted these Terms & Conditions.
2. Participants agree to be given first aid or other lifesaving medical procedures as well as being transported to a safe place by medical or paramedical personnel acting on behalf of the Organiser.
3. Participants declare they are able to participate in the Race and are not aware of any health reasons excluding them from the Race. Participants acknowledge that participation in the Race is associated with physical effort and entails a natural risk of accident, physical injury, as well as damage to or loss of property. Moreover, participation in the Race may be associated with other unforeseeable risk factors. By accepting these Terms & Conditions participants declare they have considered all the risks connected with the Race and decide to participate voluntarily and on their sole responsibility.
4. All decisions made by medical personnel regarding participants’ ability to start or continue the Race are final and irrevocable.
5. The Organiser recommends carrying out suitable medical tests and examinations to exclude any health issues which might prevent participants from taking part in the Half Marathon.

X. CLASSIFICATIONS

1.  The Relay shall feature the following classifications:
     • Classification of men’s teams,
     • Classification of women’s teams,
     • Classification of mixed teams (min. 1 woman and min. 1 man in the team)
2. The general classification will be based on individual net times counted from crossing the start line.

XI. PRIZES

1. Each of the relay team members will receive a commemorative medal. Medals for the whole team will be collected by the team’s last runner to cross the finish line.
2. There shall be official podium prize ceremonies for:
   • 1st – 3rd place winners in the men’s teams classification,
   • 1st – 3rd place winners in the women’s teams classification,
   • 1st – 3rd place winners in the mixed teams classification.
3. Written protests regarding race results shall be accepted by May 13, 2024 via e-mail sent to fundacja@bialystokbiega.pl. Final and official results shall be published once all the received protests and complaints have been investigated.
4. Protests regarding podium places shall be submitted to the Chief Referee directly before prize ceremony (15 minutes before the ceremony at the latest).
5. Any changes in the classification standings due to correction of results after decoration ceremonies shall not give rise to any claims to prizes.
6. The Organiser reserves the right to offer additional prizes in categories and classifications of the Organiser’s choice, whether in kind or financial, and to introduce additional classifications.

XII. FINAL PROVISIONS

1. For safety reasons, no bicycles, inline skates, roller blades, skateboards, etc. shall be allowed at the Relay race course (excluding the race staff). It is forbidden to bring to the race course any items that may be dangerous to other participants, including Nordic Walking poles. Participants are obliged to comply with all the rules and regulations that apply to the race, in particular to observe the rules of fair-play and these Terms & Conditions.
2. Bag check. Participants may check their gear at a specially designated place. In order to claim their belongings, participants will have to show their bib. In case a participant loses their bib, the Organiser shall not be responsible for other person claiming their check bag. Note: participants are advised not to leave any valuables in check bags, as the Organiser shall not be responsible for any lost items.
3. After the race, participants will be offered free massages.
4. The Organiser is insured against civil liability in respect of race participants.
5. The Organizer reserves the right to send race participants information about the Half Marathon and other events organised or co-organised by the Organiser, as well as for internal administrative and analytical needs.
6. The Organiser and its related entities reserve the right to interview, photograph and/or film participants, as well as use their names, image and voice and other materials originated from or related to their participation in the race for advertising and promotional purposes, including the use on the Internet and radio or television broadcasts, and for any other commercial purposes with the right to modify them.
7. The Organiser and its related entities reserve the right to exploit free of charge any photographs, film materials, interviews and recordings of participants, which may free of charge be used on selected electronic storages, catalogues and various types of media – television, radio, newspapers, magazines, websites – for any advertising and promotional purposes.
8. Participants declare that the Organiser shall not be obliged to pay any fees related to the activities described in points 6 and 7 of this section, thereby granting the Organiser unlimited license to use their statements and information without notice in order to advertise and promote the race.
9. The Organiser reserves the right to change these Terms & Conditions. Any changes to these Terms & Conditions shall be published on the race’s website.
10. In any matter not covered by these Terms & Conditions, the Organiser shall decide.
11. Should any of the provisions of these Terms & Conditions be declared null and void or unenforceable, whether in full or part, all other provisions shall remain in full force and effect.